Emergency Action Plan

UMW Emergency Policies

1A Emergency Personnel:            

Certified Athletic Trainers and/or Student Athletic Trainers will be on site, or within the recommended 4 minute response time, for all in-season intercollegiate team competitions.

 

1B. Emergency Communication:

Cellular phones will be used to contact athletic training staff for additional medical assistance.  Land lines are available for emergency use within the Goolrick Athletic Training Room, the Physical Plant Auxiliary Athletic Training Room. Additionally a  red emergency phone is also located in Goolrick Hall in front of the desk aid’s desk to connect with University Police (x777) and Blue emergency phones are located throughout campus. 

 

1C. Emergency Equipment:

Medical Kits with proper supplies for first aid care will be supplied to coaches at the beginning of their seasons for all team practices.  Automated External Defibrillators (AED), Splint Bags, Crutches, and any other emergency equipment needed will be kept at the Physical Plant athletic training facility.  For intercollegiate athletic competitions a medical kit, AED, splint bag, and crutches will be within reach for a response time of within 4 minutes.

 

1D. Emergency Contact Information:

Ian Rogol (Head Athletic Trainer)                     Office: (540) 654-1872

                                                                             Cell: (434-242-2318

Physical Plant Athletic Training Room                      (540) 654-2106

Mary Washington Hospital                                     (540) 741-1100

Spotsylvania Emergi-Center                                   (540) 786-7637

Ambulance/Emergency Services                                       911

Mark Ford PA-C                                                     Cell: (540) 903-7764

UMW Health Center                                              (540) 654-1040

UMW Campus Security Emergency                         777 from campus phones

UMW Campus Security                                           (540) 654-1025

Emergency Procedures

2A. Role of Emergency Care Provider(s):

The Emergency care providers (1st responders) are considered to be all coaches (trained in CPR/1st aid) and administrative staff who will be assisting the Certified Athletic Trainer at the time of an emergency.  The first responder should notify the certified athletic trainer if an emergency occurs, and then proceed to call 911 (777 from a campus phone) and get AED if instructed to do so by ATC, if the ATC is unavailable or detained by another emergency, or if the situation warrants it.

  • Contact Certified Athletic Trainer (if not present)
  • Provide Immediate care of injured/ill athlete
  • Equipment Retrieval
  • Activation of EMS (call 911 or 777 on a campus phone and get AED):
  • Provide name
  • Provide address or location
  • Provide phone number
  • Provide number of individuals injured/ill
  • Provide current care/1st aid being rendered
  • Provide specific directions to location
  • Answer any questions the operator may have
  • Notify Campus Security and/or other administration as necessary
  • Direct EMS to scene:
  • Open appropriate doors/gates
  • Designate indvidual to direct EMS to exact scene
  • Limit entry to just medical staff
  • Answer questions/assist EMS as needed
  • Control Traffic/Observers to allow EMS to work
  • Keep other players clear of the area
 

2B. E.M.S. Access to Facilities:

          2B.1  Baseball Field/Dickinson Stadium:  Located on Hanover Street.

Enter Battleground Athletic Complex off of Hanover Street.  Make an immediate right through gate onto shell trail. Proceed straight ahead to baseball stadium.  Field may be accessed through gates located adjacent to dugouts.

** May need to unlock gate to shell trail and field gates

2B.2   Cross Country: Since the cross country team trains at a variety of different locations in the Fredericksburg area, it is important that the coach have both a vehicle and a cell phone whenever possible and be aware of their location in case EMS needs to be summoned (call 911).

 

          2B.3   Equestrian/Hazlewild Farms: Contact EMS as Needed

 

2B.4   Field Hockey/Women’s Lacrosse Field: Located on Hanover Street.  Enter Battleground Athletic Complex off of Hanover Street.  Make an immediate right through gate onto shell trail. Proceed straight ahead.  Field gate is located on northeast corner of the field next to the shell trail.

                   ** May need to unlock gate to shell trail

 

2B.5   Goolrick Gymnasium/ Auxiliary Gym: Located in Goolrick Hall off College Avenue.  Ambulance should approach the handicap accessible ramps on the front side of the building. Proceed through the front doors.  Approach on foot to gymnasium doors located in the front hallway to the left. If access to auxiliary gym is needed, approach the elevator in the front hallway to the right.  Go to level ground level (GR-aux. gym, locker rooms, pool)

** May need to unlock outside front door and/or door to elevator

 

2B. 6  Goolrick Swimming Pool: Located in Goolrick Hall off College Avenue.  Ambulance should approach the handicap accessible ramps on the front side of the building. Proceed through the front doors.  Approach elevator on the right.  Take elevator to level L (weight room, pool locker).  Exit elevator and make a right down the hallway.  Enter the 2nd door on the right across from the weightroom.

** May need to unlock outside front door and/or door to elevator.

** May need to unlock door to pool floor and/or door leading to weight room.

 

2B.7   M & W Soccer/ Men’s Lacrosse Game Field B and Practice Field C: Located on Hanover Street.  Enter Battleground Athletic Complex off of Hanover Street.  Make an immediate left into the visitor parking lot.  Proceed straight until you reach the central field gates on the right.  Proceed through the gates and onto the field. 

** May need to unlock field gates.  

 

2B.8  M & W Soccer/ Men’s Lacrosse Practice Field A:  Located off of Hanover Street.  Enter Battleground Athletic Complex off of Hanover Street.  Proceed straight down access road and make the 2nd left onto the shell trail.  Proceed straight ahead until you reach practice field A.

** May need to unlock field gates.

 

          2B.9   Rowing: Contact EMS as Needed (call 911)

 

2B.10 Softball Field:  Located on Hanover Street.  Enter Battleground Athletic Complex off of Hanover Street.  Make 1st right through gate onto shell trail. Proceed straight ahead. Make left at baseball stadium and proceed on shell trail to the softball field.  Gates to field are located directly next to the dugouts.

** May need to unlock gate to shell trail

 

2B.11  Track: Located on Hanover Street.  Enter Battleground Athletic Complex off of Hanover Street.  Continue straight ahead on access road.  Take 2nd right past the track.  Proceed straight ahead to access gate on the right. Go through gate and approach the track by foot.

** May need to unlock all access gates.

 

2B.12 University Tennis Center/Outdoor Tennis Courts: Located on Hanover Street.  Enter tennis center parking lot on the right.  Approach the northeast side entrance with double doors.  This will lead onto the indoor courts. To locate the outdoor tennis courts continue straight through the parking lot and access to the courts will be on the right. 

** Double door entrance NEEDS to be unlocked from the inside.

 

          2B.13 Artificial Turf Field: Located on Fitzhugh St and Sunken Rd.

Take the last right off of Sunken Rd onto Fitzhugh St.  The artificial turf field will be on the left hand side.  Enter the field through gate #2 on the corner of Fitzhugh St and Sunken Rd. Coach or attendant at the field will have keys to the gate and must unlock it for the ambulance to access the field.

** May need to unlock all access gates.

 

2C. Emergency Procedure at an Away Athletic Event:

a.       The traveling Certified Athletic Trainer or Student Athletic Trainer will provide emergency care to all UMW athletes.
b.       Should a team be traveling without an athletic trainer the Coach will provide basic 1st Aid. 
c.       The Coach will ask for assistance from the host team’s athletic training staff and allow the host athletic trainer to activate their emergency action plan if needed.
  •      If the injured athlete needs to go to the hospital, either
a parent or a representative of the University of Mary Washington (i.e. a coach or assistant coach) will accompany the athlete.  The athlete is NOT to be sent to the hospital alone, with a teammate, nor another student.
  •      Contact UMW athletic trainer upon return to the school
to notify them of whom was injured, as well as the extent of the injury.

 

2D. Emergency Procedure at a Home Athletic Event:

***DESIGNATE SOMEONE TO CALL FOR HELP & GET AED***

  • Contact a certified athletic trainer if one is not already present
  • The coach will provide basic 1st Aid until ATC arrives, or ATC will immediately begin to provide 1st Aid.
  • If the emergency warrants it – the coach will call (or designate someone to call) 911 and retrieve AED
  • If the injured athlete needs to go to the hospital, either a parent or a representative of UMW or the visiting college (i.e. a coach or assistant coach) will accompany the athlete.  The athlete is NOT to be sent to the hospital alone, with a teammate, nor another student.
 

2E. Emergency On-Field/Court Procedures:

***DESIGNATE SOMEONE TO CALL FOR HELP & GET AED***

  •      Stabilize the head and spine (DO NOT MOVE ATHLETE)
  •      Talk to athlete and determine their level of
consciousness
  •      Move athlete only if in respiratory or cardiac distress

and you must do so in order to provide proper care

  •      Check or establish airway (Provide care for what you

find)

  •      Check for pulse (Provide care for what you find)
  •      Check for bleeding, shock, or other signs of serious,

traumatic injury

  •      Check pupils and pupillary response
  •      Check dermatomes, myotomes, and neurological reflexes

to rule out potential spinal cord involvement

  •      Check for head injury (cranial nerve involvement)
  •      Assess for heat related illness and/or shock
  •      Assess movement/musculoskeletal involvement
 

2F. NCAA Guidelines to Use During A Serious On-Field Player Injury:

These guidelines have been recommended for NFL officials and have been shared with NCAA Championship Staff. (NCAA Sports Medicine Handbook)

a.       Players and coaches should go to and remain in the bench area once medical assistance arrives.  Adequate lines of vision between the medical staffs and all available emergency personnel should be established and maintained.
  • Players, parents, and non-authorized personnel should be kept a significant distance away from the seriously injured player(s).
  • Players or non-medical personnel should not touch, move, or roll an injured player.
  • Players should not try to assist a teammate who is lying on the field (i.e. removing the helmet/chin strap, or attempting to assist breathing by elevating the waist).
  • Players should not pull an injured teammate or opponent from a pile-up.
  • Once the medical staff begins to work on an injured player, they should be allowed to perform services without interruption or interference
  • Players and coaches should avoid dictating medical services to athletic trainers or team physicians, or taking their time away from performing such activities.
 

2G. Automated External Defibrillator Policy:

  • In the event the emergency action plan is activated for a cardiac emergency, an AED unit is centrally located in the Athletic Training Room, Room 102, in Goolrick Hall.  The athletic training staff will have an AED available at contests occurring on the University of Mary Washington Campus.  For practice sessions it is the coach’s responsibility to sign-out or locate the closest AED.
  • The following is a listing of  AED locations and sign out procedures
    • Tennis Center AED (located to the immediate left of the front desk in a cabinet on the wall) Unit will remain in this location.  There is no need to sign an AED In or Out. For use by:
      • Tennis Center Professionals
      • Men’s & Women’s Tennis
      • Men’s & Women’s Soccer
      • Men’s Lacrosse
    • Physical Plant Athletic Training Room (units numbered 2,3,4, located on a shelf on the right side just inside the door of the ATR) The units must be signed out from the ATR DAILY, brought to the practice field, and returned/signed in DAILY.  If the signed out AED is needed for a competition the Athletic Training staff will notify the supervising coach.  For use by:
      • Field Hockey
      • Softball
      • Baseball
      • Women’s Lacrosse
    • Physical Plant Athletic Training Room (unit number 5 located on a shelf on the right side just inside the door of the ATR) This unit will periodically be removed for competition purposes and should not be signed out by coaches. For use by:
      • Athletic Training Staff for Game Days
      • Track & Field
      • Cross Country
    • Physical Plant Facilities Offices. Located in main office and available during business hours.  For use by:
      • Track & Field
      • Cross Country
      • As necessary
    • Goolrick Athletic Training Room (Rm 102) (unit number 1 located to the left as you enter the door on the bottom shelf of the modality cart) This unit will periodically be removed for competition purposes and should not be signed out by coaches.  For use by:
      • Volleyball
      • Men’s & Women’s Basketball
      • Men’s & Women’s Swimming
      • As needed by teams participating in Goolrick Hall
    • Cross Country, Equestrian and Crew teams should dial 911 for an AED when practicing off campus.
 
  • If there is more than one home game occurring on the University of Mary Washington Campus, the AEDs will be placed at the contests with the higher risk of injury. 
  • Should an AED be needed at another event or outdoor athletic facility, a cell phone should be used to communicate with the on duty athletic trainer with the AED.  The athletic trainer will then promptly transport the AED to the appropriate field.

If a cardiac emergency occurs and the athletic training AED is unavailable The University of Mary Washington Campus Police Department also has an AED which can be summoned by dialing the Emergency Fire Police phone number at 777 on campus

 

2H. Lightning Procedure:

All coaches and athletes will use the following guidelines in the event of lightning:  In the event of lightning being present, the Athletic Trainer will alert all coaches when the lightning detection system detects lightning within 3-8 miles.  Should an Athletic Trainer not be present, use the flash to bang method (Flash to Bang Method – count the seconds from the time that lightning is sighted to when the clap of thunder is heard.  A flash to bang count of 30 seconds or less indicates an unsafe proximity).  In either event all individuals are to leave the athletic site and head for safe shelter.  It is recommended that you not return to the field for 30 minutes after the storm is passed (last thunder heard), or until the Athletic Trainer has given clearance.

 

CAPITAL ATHLETIC CONFERENCE LIGHTNING POLICY

  1. A designated chain of command as to who monitors threatening weather should be established at each institution, including who will have the authority to determine the removal of athletic teams from an athletic field. (In most cases the game officials will determine when the athletes should go to safe shelters.
 
  1. Designate the closest building or “safe shelters” for evacuation of teams and spectators to go in the event of lightning. If vehicles are to be used as safe shelter, these vehicles must be in close proximity to the playing field so that teams and spectators can reach safety in a timely manner.  Dugouts and pavilions are not safe shelters and should never be used in the event of lightning.  Each member school should have a “safe shelter” designated for each venue and visiting teams  should be informed when arriving at that venue where to go in the event of lightning.
 
  1. That the safe shelters for each school athletic venue be listed in the conference manual and sent out in the yearly medical services information letters by the athletic trainers.
 
  1. The designated person assigned to monitor how close the lightning is occurring will use the Flash to Bang method to determine when activities will be suspended.  Once activities have been suspended, wait at least 30 minutes following the last sound of thunder or the last flash of lightning before resuming an activity or returning outdoors.

 

University of Mary Washington

Safe Shelters for Lightning & Inclement Weather

TennisCenter

  • Men’s/Women’s Soccer
  • Men’s Lacrosse
  • Men’s/Women’s Tennis

Physical Plant

  • Track
  • Field Hockey
  • Women’s Lacrosse
  • Baseball
  • Softball

**** PLEASE NOTE THAT IF THERE IS NOT ENOUGH TIME TO SAFELY REACH THE PHYSICAL PLANT, VISITING TEAMS SHOULD USE THEIR BUSES AS SHELTER. *****

Buses may be parked on Hanover Street to allow for quick access.